Once a year, Alliance members reconcile accounts and reimburse each other for lost and damaged materials.
- Lost items are defined as items checked out to a Summit patron with a due date that falls in the AAR accounting year, April 1 through March 31.
- Damaged items are defined as items reported irreparably damaged in the AAR accounting year, April 1 through March 31.
AAR 2024 will encompass request due dates of April 1, 2023 through March 31, 2024.
Our 2024 timeline was delayed due to the vandalism at PSU library. The timeline below has been updated to reflect changes. Thanks again for your patience during this difficult time.
To avoid separate payments to every other member, Alliance staff will calculate the net difference and inform the members how much is owed to the other members.
Current lists and documents will be linked as they become available. Some links from the most recent AAR have been maintained for reference.
| Action | Date |
|---|---|
| Special Zoom Call and Slides to share AAR Information | Thursday, April 17 |
| AAR Problem List is distributed | Monday April 22 |
| Follow-Up Q & A – use the form! | By Email |
| Troubleshooting of Problem List Complete | Friday June 7 |
| Damaged Items Reported by Member Institutions | Friday June 7 |
| Draft Master List (with damaged items added) is distributed | Tuesday June 18 |
| Changes to Master List Reported by Member Institutions | NEW DATE Friday August 16 |
| Final Master List for Billing is Distributed | NEW DATE Monday August 19 |
| Master List with Balance Sheet Released | NEW DATE Monday, August 26 |
| Borrowing Library Patron Record Cleanup | NEW DATE September 1 – 15 |
| Lending Libraries send invoices to the Alliance | NEW DATE Deadline September 13 |
| Lending Library Item Record Cleanup | NEW DATE September 16-30 |
| Alliance issues invoices and payments | NEW DATE October |