Once a year, Alliance members reconcile accounts and reimburse each other for lost and damaged materials.
- Lost items are defined as items checked out to a Summit patron with a due date that falls in the AAR accounting year, April 1 through March 31.
- Damaged items are defined as items reported irreparably damaged in the AAR accounting year, April 1 through March 31.
AAR 2025 will encompass request due dates of April 1, 2024 through March 31, 2025.
To avoid separate payments to every other member, Alliance staff will calculate the net difference and inform the members how much is owed to the other members.
Current lists and documents will be linked as they become available. Some links from the most recent AAR have been maintained for reference.
| Action | Date |
|---|---|
| Special Zoom Call and Slides to share AAR Information | April 17, 1pm |
| AAR Problem List is distributed | April 21 |
| Follow-Up Q & A – use the form! | By Email |
| Troubleshooting of Problem List Complete | June 6 |
| Damaged Items Reported by Member Institutions | June 6 |
| Draft Master List (with damaged items added) is distributed | June 13 |
| Changes to Master List Reported by Member Institutions | July 7 |
| Final Master List for Billing is Distributed | July 15 |
| Master List with Balance Sheet Released | July 25 |
| Borrowing Library Patron Record Cleanup | August 4-15 |
| Lending Libraries send invoices to the Alliance | Due August 15 |
| Lending Library Item Record Cleanup | August 20-31 |
| Alliance issues invoices and payments | In September |