NEW! EAD to ArchivesSpace Table

In 2024, Olivia Inglin (University of Puget Sound) and the Archival Metadata Harvesting Project Group created an EAD to ArchivesSpace table, which maps elements of EAD to their corresponding fields in ArchivesSpace. The table is intended to help participants with data migration and troubleshooting as they work with Archives West and ArchivesSpace.

ArchivesSpace to Archives West Harvester

The Alliance’s customized OAI-PMH harvester facilitates the interoperability of ArchivesSpace and Archives West. A&M participants who use ArchivesSpace can now harvest a finding aid into Archives West using a simplified process in Archives West Management Tools (a.k.a. “utility site”). The classic finding aid upload process is still available for those who don’t use ASpace.

Overview: Learn what the harvester does, how it works, and our goals for supporting it:
ArchivesSpace to Archives West Harvesting: An Overview – video presentation
ArchivesSpace to Archives West Harvesting: An Overview – written documentation

Documentation
Harvest an ArchivesSpace Resource in Archives West – written documentation
ArchivesSpace to Archives West Harvesting demo – video tutorial

Need help?
The written documentation includes a list of frequent error messages and how to troubleshoot them. You can also send a help request to Alliance central staff.

Implementation Planning and Workflows

• Workflow Overview

Instance Management

• Preferences, Controlled Value Lists, and Default Values (revised 2021)
• User Records & Permissions Settings (revised 2020)
• Containers & Locations (revised 2020)

Usage

• Agents & Subjects (revised 2020)
• Accessions (revised 2020)
• Resource Records (revised 2021)
• Digital Objects (revised 2020)
• Events (revised 2020)
• Exports (revised 2020)

Migration

• Importing EAD (revised 2024)
• Archivist’s Toolkit Cleanup and Migration Preparation
• CSV Cleanup and Import

Supports

• Archives West Browsing Terms (for AS import) (XML)
• Placeholder AS record (for use in cleanup and import) (XML)

Training Recordings

The recordings are available to view anytime according to your needs.

• Overview
• Walkthrough
• Implementation Choices
• Workflows
• Preparing AT for Migration (Using AT cleanup)
• Upload via Spreadsheet (Harvard plugin)
  Part 1: Required and Optional Fields
  Part 2: Personalizing and Importing
  Spreadsheet template
• Repository Records
• User Records & Permissions
• Setting Up Locations
• Accession Records
• Agent Records
• Subject Records
• Containers & Locations
• Single-Level Resource Records
• Multi-Level Resource Records
• Linking Records
• Reports
• Digital Objects
• Exports
• ArchivesSpace to Archives West OAI-PMH harvester 
• AS2AW Conversion (classic method)
• DACS Basics