Summit catalog contribution and display policy

Adopted by the Council August 12, 1994

amended Sept. 26, 1994, Aug. 18, 1995, January, 2004

Orbis Cascade Alliance member libraries contribute and display records in accordance with the policy detailed below. This policy does not address the availability of materials for requesting through Summit Borrowing or interlibrary loan. Member libraries will contribute and may display records for items that cannot be borrowed.

Contribution

All records in a local system that represent items held or on order by a member institution are contributed to the union catalog, Summit. Wherever OCLC system numbers are available for the bibliographic entity, the OCLC number is required in field 001 of the bibliographic record. If the institution cannot supply OCLC numbers prior to loading records to Summit, the institution will develop a plan for adding the numbers within a reasonable time, generally two years, in order to avoid or reduce duplicates in Summit.

Examples of the kind of records contributed to Summit include full cataloging from OCLC and other vendors, non-MARC records, membership records, records for withdrawn materials, and brief records for inventory or future full cataloging. 

Records are not contributed for:

• items associated with non-member institutions (e.g., public library holdings in a shared database)
•  materials owned or prepared by individuals and loaned to the library for course reserve reading (such as faculty copies, packets)
• items borrowed from other libraries through interlibrary loan to loan to an individual library patron
• non-library materials inventoried or controlled by bibliographic records in the local catalog (e.g. keys, rooms, equipment)

Suppression

All contributed records visible in the public display of a local system are visible in the public display of Summit. Records locally suppressed are contributed and suppressed in Summit.

Exemption from this policy