Sharing Materials Policies

The following chart describes Summit Borrowing, on-site borrowing and Interlibrary Loan (ILL) policy decisions adopted by Council on Nov. 2, 2001 and amended April 3, 2003.
Any member library may establish additional agreements as long as such agreements do not restrict privileges specified in this document.
This agreement supersedes all former Reciprocal Borrowing and Orbis Borrowing agreements under the auspices of the Orbis Council. Unique circumstances not clearly addressed by this policy should be brought to Orbis Cascade Alliance Council, as they are encountered, for discussion and a decision. This agreement shall be reviewed every five years or at the initiation of one of the

	Summit Borrowing	Other Services : Interlibrary Loan (ILL) and on-site borrowers ⁸
Who’s covered	currently enrolled¹students²; currently employed or retired faculty and staff³, a limited number of special patrons⁴	currently enrolled students; currently employed faculty and staff; others at library discretion – to be provided by patron’s home library
What’s covered	generally circulating monographs	generally circulating monographs; plus other materials at library discretion
Borrowing limit	Maximum # items combined for all institutions, including requests and items checked out: 200
Loan period	Generally circulating ⁵monographs: 3 weeks, with one 3-week renewal. Other materials may be circulated for 3 weeks (one 3-week renewal), or for 3 days (one 3-day renewal). CRL materials: 6 months	according to library policy
Returning materials	materials may be returned ⁶to any Alliance member library	materials may be returned ⁷ to any Alliance member library
Recall	no recall for individual patrons; recall if needed for Reserve reading, due ⁹ 7 days after notification. Fine: $2/day	according to library policy
Competing needs	item may be checked out to patron at owning site (“item in hand”) even if a Summit Borrowing request has been received
Lending Fees	Alliance members do not charge each other for Summit Borrowing.	Alliance members may have varying policies of charges for ILL ¹⁰.
Fines and Fees overdue lost irreparably damaged	Fines and other charges are billed and kept by patron’s library. Owning site may bill patron’s institution for replacement fee to cover lost and irreparably damaged material. Patron library may waive patron fines or fees but is obligated to reimburse owning site for lost and irreparably damaged material. Overdue: Members will use the local fine policy ¹¹ for Summit Borrowing Replacement: $75 plus $15 service charge. (CRL bills for full replacement cost)	Lending library may bill patrons directly for overdue fines or other charges accrued, or bill the home library.
Notes	Member libraries may have individual policies directing use of Summit Borrowing instead of ILL when the material is available through Summit Borrowing. Summit Borrowing may be used by staff to request materials for in-house library use such as photocopying replacement pages, but may not be used to request materials for course reserve reading.

¹ Currently enrolled: To address temporary situations, length of term and end of school year, each institution may define “currently enrolled” as long as it does not exceed one year of non-enrolled or non-employed status.
² Students: Community college borrowing privileges are limited to students enrolled in credit courses (professional, technical, or equivalent to courses offered by a four-year institution).
³ Faculty and staff: Each member determines whether students, staff, or faculty in special programs offered by or in affiliation with that institution merit privileges, but following programs or groups are excluded: community borrowers; corporate borrowers; Friends of the Library groups; and alumni association members. Selected individuals not automatically covered by adopted policy may receive privileges at the discretion of the Council member.
⁴ Special patrons: Each Council member may extend Summit Borrowing privileges, including on-site visiting patron, to special library supporters. Maximum 10 per institution. Policy expires 12/31/06 extended.
⁵ Generally circulating: collections that circulate under the normal loan rules to the institution's own students, faculty, and staff. Not included are restricted collections such as course reserves or others with shortened loan periods. Members may choose to lend additional categories of materials.
⁶Returning Summit Borrowing: receiving library records the date and returns item in a courier bag with other Summit Borrowing materials for checkin when it reaches the Owning Site
⁷Returning ILL and other: receiving library records the date and may return item in a courier bag with Summit Borrowing materials
⁸ On-site borrowers served by the library’s local circulation system and automated Visiting Patron may be subject to some Summit Borrowing policies (such as loan limit, recall) but member library loan periods.
⁹Due - Recall: Recalled materials are due 7 days after notification or on original due date, whichever comes first
¹⁰ Charges for ILL: Policy regarding fees for ILL will be reviewed by Alliance Council.
¹¹Local fine policy: Alliance Council will reevaluate the policy by summer 2004 and modify as necessary.

Summit - Sharing Resources

Sharing Materials Policies