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Replacement copies

Replacement copies may be provided with the agreement of both the borrowing and lending (owning) site. The lending site may charge the administrative fee. This procedure may take place outside of the Annual Account Reconciliation (AAR) process.


Member
Accept Replacement Copies
New copy, or Used copy acceptable?
Conditions, or Contact requested
Comments
Clark no



COCC
yes
used copy may be acceptable, must discuss or examine
contact first to discuss

CWU
sometimes
New copy. used copy may be acceptable, must discuss or examine
contact first to discuss
Our Collection Development Librarian makes the final decision.
EOU
yes
used copy if in good condition
no need to contact if same edition



EWU
sometimes


Used copy is OK if in good condition, and if same or more recent edition.
GFU
sometimes
used copy may be acceptable, must discuss or examine


We will not charge for a damaged item, if our book repair person says that it is repairable. If the item is damaged beyond repair we will accept an exact edition of the item or it will need to become part of AAR.
L&C
no


 

LCC
yes
used copy if in good condition
no need to contact if same edition

Linfield
no



Marylhurst
no


Marylhurst doesn't accept replacement copies. However, we will review damaged materials, if possible we will repair or continue to use materials.
MHCC
no


MHCC does not accept replacement copies. However, collections librarian will review damaged material, and if damage is determined to be minimal, we will repair and continue to use whenever possible.
OHSU
sometimes
used copy if in good condition
contact first to discuss
Assume same care in identifying replacements in all cases; owning library need to concur that condition is "good"
OIT
yes
used copy if in good condition
no need to contact if same edition
"Good condition" to "Very good condition" with only _small_ signs of wear and _no_ tears on either binding or paper. If there are any questions or defects, we should be contacted first.
OSU
no



Pacific
no



PCC
yes
used copy if in good condition
no need to contact if same edition

PSU
sometimes
used copy may be acceptable, must discuss or examine; used copy if in good condition
contact first to discuss


Reed
sometimes
used copy may be acceptable, must discuss or examine
contact first to discuss

SMU
sometimes
used copy may be acceptable, must discuss or examine
contact first to discuss
Would accept used, EXACT copies in excellent condition for replacement if contacted in advance.
SOU
yes
New copy only
contact first to discuss. and only if other member will accept replacement copy

SPU
sometimes
new copy only
contact first to discuss. and only if other member will accept replacement copy

SU
sometimes
New copy only. Used copy may be acceptable, must discuss or examine

Prefer new copy of same or more recent edition; processing fee MUST be paid
TESC
yes
new copy only; used copy if in good condition
no need to contact if same edition

UO
no


We used to accept replacement copies of UO items lost by Summit patrons, but it got toooooo labor intensive and time-consuming, so we stopped recently. We also will not ask other Summit libraries if they will accept replacement copies for items our own students lost.
UP
no

contact first to discuss

UPS
sometimes
new copy only
contact first to discuss, and only if other member will accept replacement copy

UW
no



Walla W. U.
no

   
Whitman
yes
used copy if in good condition
only if other member will accept replacement copy. no need to contact if same edition

WOU
yes
used copy if in good condition
contact first to discuss
We want same or newer edition. Hardcover edition must be replaced with hardcover copy.
WSU
yes
new copy only
only if other member will accept replacement copy. no need to contact if same edition
We also want same or newer edition.
WU
sometimes
used copy may be acceptable, must discuss or examine


WWU
yes
used copy if in good condition