Executive Committee Action Items October 2007

Executive Committee Conference Call
Decisions & Action Items
October 8, 2007

Attendance note: Lee, Drew, John H, and Kyle met in the Administrative Conference Room at PSU library. Helen, Deb, John P, David, and Tom joined us by phone.

Brief topics I

Extending EC conference calls to 2 hours

• January 17, 2008: in person
• February 6, 2008: call 2:00 - 4:00 pm
• May 9, 2008: in person
• June 9, 2008: call 11:00 - 1:00 pm

DECISION: EC conference calls are extended to 2 hours

Identify Council Mentors  

DECISIONS:

• Western Oregon University: Deb Dancik will serve as a mentor to Anne Fox as interim director at WOU and to Allen W. McKiel when he arrives in January 2008.
• Warner Pacific College: Helen Spalding will serve as a mentor to Sue Kopp, WPC

NWDA & IMLS Planning Grant

EC reviewed Jodi Allison-Bunnell's overview and expressed enthusiasm about applying for an IMLS Planning Grant.

DECISION: EC will forward a recommendation to Council encouraging NWDA in its pursuit of an IMLS Planning Grant.

Timeline for Warner Pacific College and Concordia University memberships

DECISION: Concordia will be asked to pay half of start-up fees at the start of membership with remaining funds paid the following fiscal year.

Data Harvesting and Next Generation Catalog
EC reviewed Banerjee's updated report and EC Recommendations . (contact John Helmer for password information). EC formally voted on each recommendation as revised at this meeting. In each case the recommendation was unanimously approved.

DECISIONS:

• Report should distinguish between the limited goal of a new Summit "search engine" and the much broader issue of "next generation systems."
• EC Recommendations 1 and 2 should be combined
• The scope of a new Summit search engine should be explicitly limited
• EC Recommendation 3 should include an introduction that conveys context and explains potential activity more clearly
• Helmer should provide an introduction, summary of communication with III, and FY07 financial report prior to Council consideration of EC recommendations and Banerjee's report

ACTIONS:

• Helmer will revise EC's recommendations and forward them to the group for a final review
• Banerjee will update his report

ARL/ACRL Institute on Scholarly Communication
EC reviewed Council poll results and discussed the prospects for encouraging more participation on the part of members and attracting a significant number of participants from outside the region. General consensus is that an Alliance-sponsored event in the northwest will be attractive and well attended.

DECISIONS:

• Helmer will submit a bid to ARL
• EC will forward a recommendation to Council to have the Alliance host an ARL/ACRL Institute on Scholarly Communication.

November 8-9 Council meeting agenda
DECISION: Council's agenda will consist of the following topics:

• Discussion session: Northwest Commission on Colleges and Universities (NWCCU)
• Business meeting
  • Reports
    • Executive Committee
    • Executive Director
  • Digital Services Program
    • Data Harvesting
    • Next Generation Catalog
  • Broadening membership to include OSL and WSL
  • Collection development vision statement
  • ARL/ACRL Institute on Scholarly Communication
  • Council & Executive Committee Responsibilities

Brief topics II

Microsoft Book Digitization Initiative

Popko & Peischl reported on their investigation of an inquiry from MS (see September EC action items). EC discussed potential Alliance involvement. Various aspects indicate that such a project is a poor fit for the Alliance. Chief among these are the lack of a central Alliance digitizing facility and MS requirement that content not be crawled by Google.

DECISION: Alliance will not pursue a digitizing project with MS.

ACTIONS:

• Lyttle will include this discussion and decision as part of his report to Council
• Popko will provide an update to MS

Final review of cooperative collection development vision statement:

DECISION: EC revised the draft statement as follows:

Old version: "The combined collections of member institutions are viewed as one collection. The Alliance is committed to cooperative collection development to leverage member institutions’ resources to better serve our users. This collaborative act strengthens member libraries, enriches and preserves collections and leads to a cooperative collection."

New version: "As an Alliance, we consider the combined collections of member institutions as one collection. While member institutions continue to acquire their own material, the Alliance is committed to cooperative collection development to leverage member institutions’ resources to better serve our users."

ACTION: EC will forward to Council for adoption.