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Collaborative Technical Services Team
Charge and membership
Context
Council has determined that members are highly likely to achieve significant benefits in efficiency and service by moving to a shared ILS and collaborating to a greater extent in technical services operations. For the purposes of this initiative,
- "Shared" is intended to mean a system that is potentially used by all Alliance members
- "ILS" is shorthand for a system that offers critical elements of traditional integrated library system functionality as well as new features and capabilities, and
- "Technical services" is shorthand for those library operations most directly associated with acquisitions, cataloging, discovery, access, and technical support for ILS functions.
Although it is too soon to make a formal decision on a specific system or set of workflows, Council has concluded that this is a direction with great promise and that the Alliance will proceed with the expectation of implementing a shared ILS and collaborating in selected technical services operations.
In pursuing such an initiative, it is clear that there are cultural, administrative, and technical issues to tackle. Given the quickly changing nature of technology and existing Alliance technical initiatives such as the Network Library System Task Force work on OCLC Web-scale Management Services (WMS), Council has decided to charge a Shared ILS Team with advancing fundamental non-technical aspects of such a move and to charge a Collaborative Technical ServicesTeam with developing best practices in technical services operations. Later steps are expected to include additional work on functional requirements of a shared ILS, investigation of specific products, and further work on best practices.
It is expected that work of both teams will be informed by the final reports of the Ebook, Shared Bibliographic Database, and Collaborative Technical Services task forces. Because the charges of the Collaborative TS and Shared ILS Teams are strategically related, the chairs are asked to communicate regularly and to coordinate the work of the two teams.
Charge
The charge of the Team consists of the following initiatives in the technical services arena:
- Guidelines: implement a Shared Best Practices working group to develop guidelines for effective technical services policies and operations that support the Alliance goal of a shared ILS;
- EBooks: implement a working group to develop technical services operations that support collaborative cataloging/processing for EBook collections. This working group should coordinate their work with that of the EBook Team;
- Difficult Foreign Language Material: implement a core group of libraries committed to a pilot project to organize an exchange of expertise for collaborative cataloging of Difficult Foreign Language Material; and
- Federal Documents: implement a core group of libraries committed to a pilot project to organize an exchange of expertise for collaborative cataloging and identification of Pre-1976 Federal Documents Holdings in the Alliance.
- Assessment of work and recommendations concerning next steps
Membership
Deadlines
Reports and proposals are submitted about a week before EC meets.
- First Progress Report
- EC Meeting February 19, 2010
- Council Meeting March 11-12, 2010
- Second Progress Report
- EC Meeting June 16, 2010:
- Council Meeting July 8-9, 2010
- Final Report
- EC Meeting tba, approximately mid October
- Council Meeting November 11-12, 2010
Current work
Beginning Reflections
Progress report -- 2010 02
Draft survey: Foreign language cataloging.
Meeting Agendas and Minutes
February 12, 2010: agenda | notes
Background
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