Announce beginning of AAR process by email
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May 15
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Alliance staff send email to sites announcing the beginning of AAR. Staff prepare lists, search shelves, etc.
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Members send lists to Alliance
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June 10-15
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Report reimbursable items
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Consolidated list posted on Web
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June 15-22
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Alliance posts a consolidated list of items on the Web, sorted by call number, for all members to search all items.
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| Search for missing items |
June 23-July 15
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Members search all items, work with each other to
clear up problems, and report changes to Alliance: corrections and found items.
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Master list and web page updated
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June 23 - July 15
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Alliance staff update the list as items are reported found, and/or replace the lists. The titles that have not been crossed off, indicating “found,” become the basis for each site to solve problems between themselves and each other institution.
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Problem-solving between libraries
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finish by Aug. 1
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Individual libraries solve problems between themselves and agree that what the Alliance web page says matches each of their records, and notifies Alliance staff of this agreement
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Master list updated (final)
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by Aug. 10
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Alliance staff make the adjustments to the Alliance web list as libraries report items resolved (returned, found, etc.). This is the list that will be used to prepare invoices and make payments.
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Clear Patron records
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Aug. 10-24
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Borrowing Sites do patron record work and complete billing and patron record clearing. Sites report to Alliance when they have completed the patron record work. Alliance staff posts list of institutions that have finished patron
record work.
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Clear Item records Aug 10 -24
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Aug. 10-24
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Owning Sites do item record work after patron record work is completed
by Borrowing Site. See Item record maintenance.(?)
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Invoice and Payment
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Aug. 25-Oct. 1
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Alliance staff determines how much each member owes or is owed and sends invoices.
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